Council for the Arts at MIT (CAMIT)

CAMIT Grants

Buscycle

MIT students, faculty, and staff are encouraged to apply for Council for the Arts Grants to support arts projects in all disciplines. Awards range from hundreds to thousands of dollars. The Grants Committee supports projects that offer MIT community members opportunities to create, participate in, and learn about the arts.

The next application deadline is September 26, 2014

The application form can be found here:

CAMIT Grants Application Form and budget spreadsheet

Applications are reviewed based on the following criteria:

  • quality and innovation of the project
  • potential for broad involvement of MIT community, especially students
  • ability to realize the project

Eligibility Students who are currently receiving academic credit from MIT, currently employed MIT staff and faculty are eligible to apply for Grants Program funding; applicants may submit proposals individually or on behalf of a group or organization   A grants committee, composed of CAMIT members, evaluates these competitive applications and recommends funding.   Applicants are encouraged to discuss projects with a staff member before submitting an application; first-time applicants are REQUIRED to meet with CAMIT staff to discuss the project.

DEADLINES -  There are three funding cycles each year.

  • First Round (project or event cannot be started before November 12)
  • Application Deadline—Friday, September 26, 2014
  • References Deadline – Friday, October 3, 2014
  • Interview & Committee Review — Wednesday, October 29, 2014
  • Second Round (event cannot take place or project cannot be started before April 1, 2015)
  • Application Deadline —Wednesday, February 17, 2015
  • References Deadline – Friday, February 20, 2015
  • Interview & Committee Review — Wednesday, March 18, 2015
  • Third Round (event cannot take place or project cannot be started before May 21, 2015)
  • Application Deadline— Friday, April 3, 2015
  • References Deadline — Monday April 6, 2015
  • Interview & Committee Review – TBA

Funded projects must be completed within six months after the release of funds.

Funding Policy - Applicants are strongly advised to seek additional financial support or in-kind contributions (donated or discounted equipment and services) from other MIT or outside sources whenever feasible.

Examples of allowed expenses:

  • Materials
  • Equipment
  • Publicity
  • Facilities
  • Fees
  • Payment to professional performers or technical assistants

Ineligible Expenses:

  • Food and beverages or reception costs
  • Stipends for the applicant’s own time or work in creating the project
  • Events designed as fundraising efforts for other non-profit organizations
  • Projects requiring retroactive or concurrent support (projects must occur at least 14 days after Grants Committee review date)
  • Routine curricular activities

Restrictions:

  • Travel or accommodation expenses for individual applicants are rarely funded
  • Repeated requests for annual funding are discouraged
  • Equipment rental, when reasonably priced, is encouraged
  • Equipment purchased with grant funding may be donated to an MIT department or returned to CAMIT after use

SUPPORTING MATERIAL

Required:

  • 2 letters of recommendation
  • Résumé

Examples of project-specific requirements:

  • 90-second video of applicant describing project
  • Written confirmation of the use of MIT sites, facilities, or equipment
  • Price quotes for materials listed in budget
  • Background information on guest artists
  • Roster of participants
  • Portfolio or examples of previous work; models and sketches
  • Reviews of past work

INTERVIEW AND APPLICATION REVIEW PROCESS 

  • Applicants MUST be available for an interview between 9-11am on specified date
  • Each applicant is interviewed by one or more CAMIT members for 30-45 minutes
  • If applicant is unavailable at the specified date, applicant must e-mail the CAMIT director at least 2 weeks prior with the words “reschedule grants interview” in the subject line
  • Committee convenes to evaluate applications, and award funds after interviews with the applicant; committee may partially fund or reject the request

Applications are reviewed based on the following criteria:

  • Quality and innovation of the project
  • Potential for broad involvement of MIT community, especially students
  • Ability to realize the project

NOTIFICATION

  • Applicants will be notified with grant results within one week of the review meeting
  • A confirmation letter will be provided by CAMIT director on request

GRANT DISBURSEMENT

Funds may be expended only for the specific purpose of the grant as set forth in the award letter.  Grant recipients must choose from one of two methods of payment outlined below

  • Payment to individual: Funds are disbursed with a check or a direct deposit in the recipient’s name for the full amount of the grant.
  • MIT departmental account: Funds are disbursed through a transfer to a seven-digit, internal MIT account.The recipient must first obtain permission from the individual or department overseeing that account.

ACKNOWLEDGMENT OF COUNCIL SUPPORT

  • Grant recipients must credit CAMIT in all announcements, publicity, and programs for the funded project with the following phrase: “Made possible (or Made possible in part) by the Grants Program of the Council for the Arts at MIT,” in conjunction with the CAMIT logo.
  • CAMIT does not serve as the sponsor of any project awarded funding and may not be so described.

FINAL REPORTS Final reports are due within one month of project completion and include the following, in pdf format:

  • Narrative report summarizing the project’s process and outcome
  • One copy of all related printed material for the project
  • Financial report itemizing all income and expenses for the project with a scan of receipts equal to the amount of the grant
  • Documentation in the form of photographs or video, when applicable
  • Failure to comply with these deadlines and reporting requirements may jeopardize future applications by an individual or organization

RIGHTS TO REPRODUCE MATERIALS

The Council for the Arts reserves the right to describe or reproduce material from any project awarded funding through its Grants Program for publication or public relations purposes

If you have any questions, please contact the CAMIT Grants Administrators.

DIRECTOR’S GRANT (UP TO $500)

Applicants seeking Council funds of up to $500 may submit proposals at any time for a Director’s Grant. These grants are made available to assist projects that occur between scheduled funding cycles or that require modest support.   Proposals must abide by the funding criteria and application preparations outlined above, but there is no supporting material requirement. Applicants will be notified of the director’s decision within five business days of submitting an application form. A final report and financial statement must be submitted within two weeks of the project’s completion.

Please submit a Director’s Grant request form to apply

For more information about the CAMIT Grants Program, please contact: Susan Cohen, director, Council for the Arts at MIT, cohen@media.mit.edu

Helpful links: