Discover resources and information for anyone at MIT looking to carry out an artistic project, with a specific focus on providing information to MIT faculty, staff, or students who are applying for or who have received a grant from CAMIT. These resources are intended to support projects at all stages, from ideation, to planning, to execution.
Please contact us at email@example.com for assistance at any stage of preparing a CAMIT grant application or executing a grant award.
Tools and Resources
Makerspaces and Materials
Artist and Craftsman: 580 Massachusetts Ave, Cambridge / 617-354-3636 / 10% discount to MIT students
Justin Woollard is an Assistant Manager who is happy to help MIT students over the phone. A&C has many more materials available than can be seen on the website (which is run separately from the local store).
Gather Here: 1343 Cambridge Street, Cambridge / 617-714-4880
A local fabric and needle arts store with a variety of pre-made kits that can be viewed online.
Blick Art Materials: 619 Massachusetts Ave, Cambridge / 617-441-6360
A large national retailer with a mail order business and a store on Mass Ave in Central Square. A 10% discount is available for students for in-store purchases.
B&H – EDU Advantage
Photography, video, and audio supplies with special discounts and opportunities for students.
As you put together your budget, make sure to check if there are student discounts available.
Technology Available Through MIT
Adobe Creative Cloud: Photo processing (Photoshop), graphic design (InDesign), audio editing (Audition), video editing (Premiere Pro), and more
Autodesk Suite: 3D design, engineering, and entertainment software used for manufacturing, building and construction, and media and entertainment
Microsoft Office 365 ProPlus: Microsoft Word, Excel, PowerPoint, and Outlook
Panopto: All-in-one secure video platform that allows you to record, live stream, host, share, and search video
Note: Option to integrate Panopto with Zoom to automatically save Zoom recordings
Website and Server Hosting: Consultations regarding IS&T-provided or externally-provided web hosting
Zoom: Video conferencing, virtual events, webinars
Note: Webinar license requires additional reservation/payment
Working with Vendors and Contractors
MIT Preferred Vendors
IMPORTANT: Any payments for professional services using funds from CAMIT must be processed through MIT (by a Department/Lab/Center or through the Division of Student Life for ASA-recognized student organizations). Plan ahead!
MIT has a list of internal and preferred vendors for a variety of services, including:
- A/V Services
- Captions, Transcripts, & Subtitles
- Event Planning
- IT/Telecom Products
- Professional Services
- Promotional Items
- Temporary Labor
A few estimated costs:
- Professional photographer typically costs $800 per event
- Fees for a short video by MIT AV are typically $2000 (if using in-house editing). Video recordings must include closed captioning as well as transcription; transcription typically costs $150/hour.
- MIT AV for projection and amplification is typically $750 per event. Live streaming and captioning add additional costs.
- Contact MIT AV to request a price estimate for your project.
Guidelines for Honoraria/Professional Payments
IMPORTANT: Any payments for professional services using funds from CAMIT must be processed through MIT (by a Department/Lab/Center or through the Division of Student Life for ASA-recognized student organizations).
Honoraria are payments that are often issued as a thank you for a professional service, such as a speaking engagement or guest lecture at MIT. These engagements are typically performed without the expectation of compensation. An honorarium is considered taxable income to the recipient.
Arts at MIT standard honorarium for one guest lecture/workshop: $250
Payments to suppliers are made in return for goods or services. For example, a payment to MIT AV for providing technical support for an event.
Independent contractors may be hired for work not available through an MIT vendor or recommended supplier. For example, hiring a graphic designer to create the visual identity for an exhibition.
Finding a Venue
On-campus Exhibition and Performance Spaces
For detailed info about many event spaces on campus, including those in W20 Stratton Student Center, visit the CAC Event Planning Guide
Event and Exhibit Safety
Some events or exhibits held in public spaces (including grounds) on MIT campus need to be approved by MIT Environment, Health & Safety (EHS). Large-scale installations may also require review by an external engineer. Some reviews and approvals require payment.
Advertising Your Event
Publicity and Outreach
Visit the MIT Communications Initiative website for guidelines and tips for managing communications for your project.
Audience / Reach
Process and Policies
3-4 weeks (plan ahead!)
MIT internal and external audiences; ~4k recipients
Email Lydia at firstname.lastname@example.org to request publicity in the MIT arts newsletter — we will look to see if there is space in a newsletter within the next 2-4 weeks. Not guaranteed.
Arts at MIT Social Media
MIT internal and external audiences
Tag @artsatmit #artsatmit Email Lydia at email@example.com to request a post or reblog within 1-2 weeks. Not guaranteed.
Other Funding Sources
Mentorship and Opportunities for Connection
Did we make a mistake in this guide? Is there information that needs updating? Do you have a question or request for clarification? Feedback is welcome: email us at firstname.lastname@example.org.