CAMIT Grants Program

MIT students, faculty, and staff are encouraged to apply for grants from the Council for the Arts at MIT to support arts projects in all disciplines that offer the MIT community opportunities to create, participate in and learn about the arts.

The deadline for the next application cycle is Wednesday, April 12, 2017. Applications will be reviewed on Wednesday, May 3, 2017 and applicants must be available for an in-person interview between 9 am and noon that day.

First time applicants are required to meet with Rachel Bennett to discuss their project (repeat applicants are welcome to schedule time as well.) To schedule your appointment, please use the Doodle poll here.

ELIGIBILITY

Current MIT students, faculty, and staff are eligible to apply for CAMIT Grants Program funding; applicants may submit proposals individually or on behalf of a group or organization. A Grants Committee, composed of CAMIT members, evaluates these competitive applications and recommends funding. Applicants are encouraged to discuss projects with a staff member before submitting an application.

DEADLINES

There are three funding cycles every academic year. Funded projects must be completed within six months of receiving funding. The final deadline during the 2016-17 academic year is Wednesday, April 12, 2017.

FUNDING POLICY

Applicants are strongly advised to seek additional financial support or in-kind contributions (donated or discounted equipment and services) from other MIT or outside sources.

Examples of allowed expenses:
  • Materials
  • Equipment
  • Publicity
  • Facilities
  • Fees
  • Payment to professional performers or technical assistants

Ineligible expenses:

  • Food and beverages or reception costs
  • Stipends for the applicant’s own time or work in creating the project
  • Events designed as fundraising efforts for other non-profit organizations
  • Projects requiring retroactive or concurrent support (projects must occur at least 14 days after Grants Committee review date)
  • Routine curricular activities

Restrictions:

  • Travel or accommodation expenses for individual applicants are rarely funded
  • Repeated requests for annual funding are discouraged
  • Equipment rental, when reasonably priced, is encouraged
  • Equipment purchased with grant funding may be donated to an MIT department or returned to CAMIT after use

SUPPORTING MATERIAL

Required:

  • A letter of recommendation
  • Résumé
  • 60-second video of applicant describing project

Examples of project-specific requirements:

  • Written confirmation of the use of MIT sites, facilities, or equipment
  • Price quotes for materials listed in budget
  • Background information on guest artists
  • Roster of participants
  • Portfolio or examples of previous work; models and sketches
  • Reviews of past work

INTERVIEW AND APPLICATION REVIEW PROCESS

  • Applicants MUST be available for an interview between 9 am and noon on the application review day.
  • Each applicant is interviewed by one or more CAMIT members for 30-45 minutes
  • If an applicant is unavailable at the specified date, the applicant must e-mail Rachel Bennett at rdben@mit.edu at least two weeks before the application review day with the words “reschedule grants interview” in the subject line
  • The Grants Committee convenes to evaluate applications, and award funds after interviews with the applicant; the committee may partially fund or reject the request

Applications are reviewed based on the following criteria:

  • Quality and innovation of the project
  • Potential for broad involvement of MIT community, especially students
  • Ability to realize the project

NOTIFICATION

  • Applicants will be notified with grant results within one week of the application review day
  • A confirmation letter will be provided by CAMIT director upon request

 

GRANT DISBURSEMENT

Funds may be expended only for the specific purpose of the grant as set forth in the award letter.  Grant recipients must choose from one of two methods of payment outlined below:

  • Payment to individual: Funds are disbursed with a check or a direct deposit in the recipient’s name for the full amount of the grant.
  • MIT departmental account: Funds are disbursed through a transfer to a seven-digit, internal MIT account. The recipient must first obtain permission from the individual or department overseeing that account.

 

ACKNOWLEDGMENT OF COUNCIL SUPPORT

  • Grant recipients must credit CAMIT in all announcements, publicity, and programs for the funded project with the following phrase: “Made possible (or Made possible in part) by the Council for the Arts at MIT,” and the CAMIT logo.
  • CAMIT does not serve as the sponsor of any project awarded funding and may not be so described.

 

FINAL REPORTS

It is important that we keep a strong record of completed projects funded by the Council for the Arts at MIT. Documentation will be shared with members of the Council and selectively used to promote the grants program in the future. Reporting by grant recipients ensures CAMIT can continue funding MIT arts projects.

Final reports are due within one month of project completion. Please complete this web form to provide CAMIT with an overview of the completed project.

 

RIGHTS TO REPRODUCE MATERIALS

The Council for the Arts reserves the right to describe or reproduce material from any project awarded funding through its Grants Program for publication or public relations purposes.  We also ask for permission to use the required 60-second application video if appropriate.

If you have any questions, please contact council-arts@mit.edu.

 

Helpful links: