How to Apply for a CAMIT Grant

THE APPLICATION FOR THE NEXT CAMIT GRANTS CYCLE WILL BE POSTED IN SEPTEMBER 2017. The deadline for the next application cycle is Friday, October 20, 2017. Applications will be reviewed on Wednesday, November 15, 2017 and applicants must be available for an in-person interview between noon and 4 pm that day.

First time applicants are required to meet with Rachel Bennett to discuss their project (repeat applicants are welcome to schedule time as well.)

Eligibility

Current MIT students, faculty, and staff are eligible to apply for a CAMIT Grant. Applicants can submit proposals individually or on behalf of a group or organization. Applicants are encouraged to discuss their projects with the CAMIT Director before submitting an application. All applicants must submit a complete CAMIT Grant application and be present for an in-person interview with the CAMIT Grants Committee.

Deadlines

CAMIT Grants are awarded once a semester. To be considered for Fall 2017 funding, applications must be submitted by Friday, October 20, 2017 and applicants must participate in an in-person interview on the afternoon of Wednesday, November 15, 2017. Funded projects must be completed within six months of the CAMIT Grants Committee decision, and retroactive funding is not available.

Funding Practices and Policy

Proposals are reviewed by the CAMIT Grants Committee, and preference will be given to arts projects with the potential to engage the MIT community broadly. Applications will also be evaluated for the quality, innovation, and feasibility of the project proposed. Projects usually receive partial funding, and applicants are strongly encouraged to seek additional financial or in-kind contributions from other MIT or outside sources.

Examples of expenses eligible for CAMIT Grant funding:
  • Materials
  • Equipment
  • Publicity
  • Facilities
  • Fees
  • Payment to professional performers or technical assistants, as project requires

Ineligible expenses:

  • Food and beverages or reception costs
  • Stipends for the applicant’s own time or work in creating the project
  • Events designed as fundraising efforts for other non-profit organizations
  • Projects requiring retroactive support
  • Routine curricular activities

Other restrictions:

  • Travel or accommodation expenses for individual applicants are very rarely funded
  • Repeated requests for annual funding are discouraged
  • Equipment rental, when reasonably priced, is encouraged
  • Equipment purchased should be donated to an MIT department or returned to the Arts at MIT after the project is completed

Supporting Material

All applicants must complete the CAMIT Grant application. Please find a link to the application on the top right section of this page.

Required:

  • A budget
  • A résumé
  • A letter of recommendation
  • A one-minute video describing the project

Examples of project-specific requirements:

  • Written confirmation for permission to use of MIT sites, facilities, or equipment
  • Quoted prices for the materials listed in budget
  • Background information on collaborators, including artists, performers, and partners
  • List of other participants
  • Portfolio or examples of previous work

Interview and Application Review Process

  • Applicants must be available for an in-person interview on the application review day
  • Each applicant will be interviewed by one or more CAMIT members for 30-45 minutes
  • If an applicant is unavailable at the specified interview date, the applicant must e-mail Rachel Bennett at rdben@mit.edu at least two weeks before the application review day with the words “reschedule grants interview” in the subject line
  • After the in-person interviews, the CAMIT Grants Committee will convene to evaluate the applications and determine the awards; the Committee may partially fund or reject the request

Notification and Grant Disbursement

  • Applicants will be notified within one week of the application review day
  • A confirmation letter will be provided by CAMIT director upon request
  • Funds may only be used for the specific purpose of the grant, as outlined in the application and award email
  • Grants can be distributed to an individual (by direct deposit or check) or to an MIT departmental account (the recipient must have permission from the account administrator before funds can be transferred)

Requirements for Grant Recipients

  • All CAMIT Grant recipients MUST credit CAMIT in all publicity, including signage, announcements, and other communications, with the CAMIT logo and credit line. The credit line should read: “Funded (or funded in part) by the Council for the Arts at MIT.” Please note: CAMIT does not serve as the sponsor of any project awarded funding and may not be so described
  • All grant recipients MUST submit a final report using this form. Final reports are due within one month of project completion
  • Failure to complete these requirements could jeopardize the individual or group’s eligibility for future CAMIT Grant funding

Rights to Reproduce Materials

The Council for the Arts at MIT reserves the right to describe or reproduce material about any project awarded funding through the CAMIT Grants Program. We also ask for permission to use the one-minute application video if appropriate.

If you have any questions, please contact council-arts@mit.edu.

Helpful links: