Arts Events Producer
Position Overview
Working as an individual contributor and within a team, manage the execution of visiting artists residencies, faculty creative project grants, student programs, and other events for the Arts at MIT, including but not limited to those presented by the MIT Center for Art, Science & Technology (CAST), the Council for the Arts at MIT (CAMIT), and the Eugene McDermott Award in the Arts at MIT. This position requires demonstrated ability and experience in visual or performing arts curation, arts production, project management, and community building, with specialization in either university-level student art or major events programming. Principal liaison to faculty, principal investigators, and staff in MIT departments, labs, and centers. Responsible for establishing and monitoring budgets for each individual project, with oversight from the Financial and Operations Manager. Responsible for documentation of all programs. Research, writes, and create materials to promote programs, in collaboration with arts communications staff. Supervision of part-time, contract, and/or student employees as necessary. Works evening and weekend hours, as needed.
Principal Duties and Responsibilities
- Plans and executes arts programs at MIT, including exhibitions, performances, lectures, workshops, and other major events as assigned.
- Serves as technical and logistical resource for events and primary point of contact for faculty, students, alumni, and other participants.
- Responsible for the conceptualization, realization, and assessment of outcomes.
- Manages artist agreements, artist and agent relationships, and organizes visas when necessary.
- Develops and oversees budgets for each individual project.
- Anticipate, track, and make certain technical requirements are met for performing and visual arts and public events (i.e., sound engineering, lighting design, stage production).
- Writes original content for the arts communications team to publicize CAST visiting artists programs and other projects.
- Creates templates and maintains documentation, data, and reports about funding and programming for internal and external purposes.
- Develops staffing plans and manages event flow and implementation.
- Analyzes programs to improve quality, efficiency, and achieve program goals.
- Implements changes based on feedback from multiple stakeholders.
- Manages multiple events with competing deadlines for a variety of stakeholders.
- Performs other related duties as required, including work performed at lower levels, when necessary.
How to Apply
Visit careers.mit.edu; search for job ID 25042
MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.
Project Coordinator
Position Overview
Provides administrative and operational coordination and support for various programs and events under the umbrella of the Arts at MIT, including Council for the Arts at MIT and Eugene McDermott Award in the Arts at MIT meetings, concerts, student art exhibitions, extra-curricular art class administration, artist residencies, and related arts gatherings and events.
Principal Duties and Responsibilities
- Collaborate with Arts at MIT staff to plan and manage the Arts Access and Arts Scholars programs, including responsibilities related to research, marketing, ticket sales and distribution, customer service, general inquiries, day-of event support, communications, and troubleshooting.
- Support the administration of non-curricular studio art classes by developing registration timelines, collecting, organizing and posting course information to the website, responding to enrollment inquiries, overseeing the registration and waitlist functions, preparing class rosters for instructional staff, compiling and analyzing enrollment and waitlist data, and preparing program documentation and reporting.
- Provide financial and stewardship support by submitting reimbursements, creating travel reports, initiating interdepartmental transfers, and preparing and reconciling cash deposits. Work closely with the Director of the Council for the Arts (CAMIT) on the timely creation and distribution of acknowledgement letters to donors.
- Assist with event planning/event fulfillment for artist residencies, recurring annual events such as the CAMIT Annual Meeting, and recurring high level committee meetings such as the McDermott selection committee. Make and confirm room reservations, produce event flows and schedules for staff and participants, assist with registrations and field general questions, submit and review internal A/V orders, place and receive catering orders, track expenses to stay within the budget, prepare and/or edit copy for the communications team, take and distribute meeting minutes, when necessary.
- Manage the all-staff calendar, including confirming regular staff and project meetings with the faculty director, managing the agenda and meeting flow, and making and verifying conference room reservations. Record and distribute meeting minutes at weekly staff, producer, and communications meetings.
- Support the administrative needs of various committee meetings, as requested.
- Communicate with stakeholders and participants, providing a high level of support for all program leads.
- Balance the requirements of numerous programs in varied stages of planning and overlapping schedules and deadlines.
- Performs other related duties as required, including work performed at lower levels, when necessary.
How to Apply
Visit careers.mit.edu; search for job ID 25069
MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.