Arts Event Producer Positions Available

The Arts at MIT welcomes applicants for two open Arts Event Producer positions.

Download the full job description (PDF)

Job Summary

Working as an individual contributor and within a team, manage the execution of visiting artists residencies, faculty creative project grants, student programs, and other events for the Arts at MIT, including but not limited to those presented by the MIT Center for Art, Science & Technology (CAST), the Council for the Arts at MIT (CAMIT), and the Eugene McDermott Award in the Arts at MIT. This position requires demonstrated ability and experience in visual or performing arts curation, arts production, project management, and community building, with specialization in either university-level student art or major events programming. Principal liaison to faculty, principal investigators, and staff in MIT departments, labs, and centers. Responsible for establishing and monitoring budgets for each individual project, with oversight from the Financial and Operations Manager. Responsible for documentation of all programs. Researches, writes, and creates materials to promote programs, in collaboration with arts communications staff. Supervision of part-time, contract, and/or student employees as necessary. Works evening and weekend hours, as needed.

Principal Duties and Responsibilities

● Plans and executes arts programs at MIT, including exhibitions, performances, lectures, workshops and other major events, as assigned.

● Serves as technical and logistical resource for events and primary point of contact for faculty, students, alumni, and other participants.

  • Responsible for the conceptualization, realization, and assessment of outcomes. o Manages artist agreements, artist and agent relationships, and organizes visas when necessary.
  • Develops and oversees budgets for each individual project.
  • Anticipate, track, and make certain technical requirements are met for performing and visual arts and public events (i.e., sound engineering, lighting design, stage production).
  • Writes original content for the arts communications team to publicize CAST visiting artists programs and other projects.
  • Creates templates and maintains documentation, data, and reports about funding and programming for internal and external purposes.
  • Develops staffing plans and manages event flow and implementation.

● Analyzes programs to improve quality, efficiency, and achieve program goals. Implements changes based on feedback from multiple stakeholders.

● Manages multiple events with competing deadlines for a variety of stakeholders.

● Performs other related duties as required, including work performed at lower levels, when necessary.


● Bachelor’s degree required in the arts or related field.

● At least three years of experience in arts programming, event management, conference planning, artistic production, or arts grants administration.

● Demonstrated expertise in a specific area of artistic practice, e.g. music, theater, studio art, arts entrepreneurship, or university-level student art programming.

● Demonstrated ability and technical knowledge to manage major artistic events with measurable outcomes.

● Excellent project management, communications, and time-management skills.

● Demonstrated competence with creating and managing a budget within established guidelines and in accordance with MIT policies and best practices.

● Excellent oral, written, and visual communication skills.

● Creativity, initiative, flexibility, and ability to work well under pressure.

● Demonstrated ability to make judgment calls in complex and fast-moving situations.

● Ability to manage projects with different timelines and across multiple departments, disciplines, and personnel at MIT.

● Ability and willingness to work independently and as part of a team.

● Capacity to prioritize tasks and to work on multiple projects with different deadlines simultaneously, managing unexpected obstacles in a shared office environment with interruptions.

● MIT experience preferred.

Technical Skills

● Thorough knowledge of the Apple computing environment and related software.

● Familiarity with web content management systems (WordPress preferred), Adobe Creative Suite, Google Workspace, Dropbox, Air Table, or willingness to learn.

● Familiarity with presentation software such as Keynote, PowerPoint, Google Slides, and Adobe Professional Suite.

● Demonstrated expertise with technical requirements for the performing arts and public events (i.e., sound engineering, lighting design, stage production).


How to Apply

Visit; search for job ID 22432

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.