Thank you for visiting the Arts at MIT. We have created this privacy statement to explain our information gathering and dissemination practices for this website and to demonstrate our firm commitment to privacy. The Arts at MIT’s privacy policy falls within the framework of MIT’s policies on privacy and the disclosure of information and applies to all information solicited or gathered on arts.mit.edu.
WHO WE ARE
The Massachusetts Institute of Technology (MIT) is an independent, private university. The Arts at MIT is an initiative headquartered within the Office of the Provost. You can find out more about us by visiting arts.mit.edu/about. When we use the terms “we,” “our,” and “us” in this Privacy Policy, we are talking about MIT.
Our contact information:
Arts at MIT
77 Massachusetts Avenue
Cambridge, Massachusetts 02139
arts@mit.edu
WHAT PERSONAL DATA WE COLLECT AND WHY WE COLLECT IT
Analytics
The Arts at MIT uses Google Analytics to gather statistics. The information gathered will be used to improve web services for visitors. Google Analytics uses a browser cookie for statistical analysis related to your browsing behavior on these websites. If you choose, you can opt out by turning off cookies in the preferences settings in your browser, or download and install Google Analytics Opt-out Browser Add-on at http://tools.google.com/dlpage/gaoptout. For more information on Google Analytics, please visit https://www.google.com/analytics
Enrollment Information (Student Art Association)
We use the information that you provide (name, address, telephone number, MIT ID number, etc.) to process your order and maintain our transaction records. In each case, we collect such information only insofar as is necessary or appropriate to fulfill the purpose of your interaction with us. The information will not be used for any commercial or philanthropic purpose not directly connected with or supported by MIT without your consent. No personal information obtained from users will be sold or shared for commercial purposes.
Our shopping cart software may use cookies to create and maintain your shopping cart during a session and to maintain your name and address for future visits to the site. Cookies are never used to store credit card information.
We are committed to providing you with a safe online experience. The software we use for processing credit card payments employs secure encryption technology (SSL) to reduce the possibility of theft, manipulation and other alteration of any information that you provide to us.
We employ other companies and individuals to process credit card payments. They have access to personal information needed to perform their functions, but may not use it for other purposes.
We release account and other personal information when we believe release is appropriate to comply with the law or to protect the rights, property, or safety of MIT or our customers. This does not include selling, renting, sharing or otherwise disclosing personally identifiable information from customers for commercial purposes in violation of the commitments set forth in this policy.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact Forms
The information you provide (name, email address, telephone number, etc.) using our web forms will be used for the purpose for which you have provided it — i.e., to respond to a message from you or to add you to the Arts at MIT mailing list. You may change your email settings at any time to subscribe or unsubscribe to these mailings by clicking the link at the bottom of the email or by writing to arts@mit.edu.
We contract with third-party services to collect form submissions and to assist with email delivery of newsletters containing information about the Site. These services are prohibited from using or sharing Site user information for any purpose other than facilitating communications on behalf of the Site.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Other Websites
This Site may contain links to other web resources, including websites of organizations other than the Massachusetts Institute of Technology. The websites to which the Site links may also install cookies on your computer, log your access to their web pages, or collect user-identifying information directly from you, once you proceed to browse those sites. We are not responsible for the privacy policies of other sites or businesses to which the Site provides links. Please visit the relevant sites to review their privacy policies.
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Web Server Logs
When you visit the Site, our web server gathers certain information automatically. This information may include Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring or exit pages, the files viewed on the Site (e.g., HTML pages, graphics, etc.), operating system, date/time stamp and clickstream data in order to analyze trends in the aggregate and administer the site.
WHO WE SHARE YOUR DATA WITH
Subscribe forms on the Site allow users to opt-in to receive notifications about programs, events, projects, news or content that might be of specific interest to that person. Users may opt-out of receiving emails at any time by clicking the link unsubscribe link included in at the bottom of the email or emailing arts@mit.edu. The Mailchimp service privacy policy is available here: https://mailchimp.com/legal/privacy/
HOW LONG WE RETAIN YOUR DATA
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
WHAT RIGHTS YOU HAVE OVER YOUR DATA
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
WHERE WE SEND YOUR DATA
Visitor comments may be checked through an automated spam detection service.
ADDITIONAL INFORMATION
How we protect your data
This site has security measures in place to protect the loss, misuse and alteration of the information under our control.
What data breach procedures we have in place
Upon discovering any data breaches, we will notify any affected individuals as soon as its practical following our data breach notification policy. Affected parties will be notified by email to the main email address we store with your account.
NOTIFICATION OF CHANGES TO OUR PRIVACY POLICY
We may need to make changes to this privacy policy from time to time. All changes will be published to this page. Any information collected prior to the changes will not be subject to the new policy without your consent. The information will remain subject to the policy at the time it was provided to us. Once the change in policy is posted, any new information that you provide and/or information associated with new orders will be subject to the new policy.
If you have questions or concerns about this policy or need to update your customer information, please send email to arts@mit.edu.
EFFECTIVE DATE OF PRIVACY POLICY
The effective date of this Privacy Policy is June 1, 2018.